Skip to Main Content
Google Apps for Harvard provides members of the Harvard community a suite of online tools for collaboration and communication, for use in non-confidential teaching, learning and research. With it, you can collaborate on word-processing and spreadsheet documents, conduct live online chats with members of the Harvard community, create simple websites, and more.
HLS will be launching this service for the community over several phases over the next several years. The current phase includes migrating students, alumni and student organizations to GoogleApps for email and calendaring. As additional phases are determined and scheduled, we will update the community.
Initially we are offering Google Gmail and Calendar. As HLS rolls out future phases of this project, additional Google Apps will be rolled out.
Google Apps for Harvard is available to all HLS students. HLS is sharing a Google Apps instance with other Harvard schools that will be migrating to this platform over time.
The service is setup for all HLS students that have an @*.law.harvard.edu email address.
The HLS implementation of Google Apps includes data security and disclosure restrictions that are crucial to the protection of University information.
The benefits of Google Apps for Harvard are:
Absolutely – feel free to contact the HLS ITS Helpdesk at any time with questions.
Your account will be in a 'suspended' state and all of the content you shared will remain available to those with whom you have collaborated.
8. Why am I having trouble logging on to Google Apps?
Your Google Apps for Harvard account will have the same username and password as your HLS Me account.
No. If you do not know your HLS password, follow this link for more information on how to change your password and how to claim your Me account: Claim Me.
You can access your account at https://www.google.com/settings/products. Once you log in with your HLS username and password, you can select a Google application to access. You can also log directly into Mail or Calendar.
Macintosh: Google Chrome, Mozilla Firefox, Safari
Windows: Google Chrome, Mozilla Firefox
Linux: Google Chrome, Mozilla Firefox
Internet Explorer for Windows platforms will work, but not as well as the other solutions. Note: Google Apps will be discontinuing support for Internet Explorer 8 on November 15, 2012.
Yes. You will be able to look up other users who have a Google Apps for Harvard account and have chosen to display their contact information in the Google directory.
Only your first name, last name, and your Harvard Gmail address will be displayed in the Google Apps for Harvard directory.
If you have elected a FERPA block, you will not appear in the Google Apps for Harvard directory. FERPA blocks can be set up by submitting a written request to the Office of the Registrar.
No, but you can share documents with users external to Google Apps for Harvard, and external users can share their documents with you.
There are several ways to back up or restore Google data.
See the following for instructions on how to migrate data from your Google account.
7. Are there limits on how much email I can send?
Yes, this is necessary to prevent compromised accounts from overloading servers as a result of sending out mass emails. For specifications of the limit of email you can send out, auto-forward, etc., see Google's Sending limits page.
8. How do I use accessibility features in Google Apps?
See Google's Using Google products: How to use accessibility features page for details on how to use accessibility features for Google Apps.
Your Gmail address uses the following scheme:
USERNAME@jdXX.law.harvard.edu (with XX being the graduating year) or
USERNAME@llmXX.law.harvard.edu (with XX being the graduating year) or
USERNAME@sjd.law.harvard.edu (with XX being the graduating year) or
These naming conventions are used in order to provide uniqueness, while maintaining a meaningful username over the course of many years.
You have 25 gigabytes (GB) of storage available to your Harvard Gmail account.
No. At this time, Google does not provide a mechanism for educational institutions to increase quotas for individual users.
Yes. See this page for detailed information on how to set up your software and mobile devices to access Gmail.
Deleting or archiving a message removes it from your inbox. If you delete a message, it's placed in the Trash and then permanently removed from your Google Apps account after 30 days. If you archive a message, it's moved to All Mail (your archive), where you can easily find it in the future, using Google's powerful search feature. Since you have plenty of space for storing all of your mail (25Gb), we recommend that you archive messages rather than permanently deleting them. Please see Google's FAQ page for more information.
Google Apps for Harvard may be used for teaching, research, learning or other non-confidential data.
Non-confidential data is information that has no legally protected or business confidential identifiers, is considered publicly available, or is otherwise not confidential under law or Harvard data policies. Examples include University course catalogs, campus maps, employment postings, and de-identified research data.
Confidential data is information that is specific to the business of the University and its mission and that is confidential as a matter of law or under Harvard policy. Payroll data, student grades, or restricted-access data sets are examples of confidential data.
For further information, please refer to the Harvard Law School Enterprise Security Policy.
High risk confidential information (HRCI) must not be stored on Google Apps for Harvard.
No. This means that you should not use Google Apps for Harvard for collaborations involving data that, by contract or funding agreement, must be kept within the confines of the United States.
Back to Top