Student Billing

Student Financial Services works proactively to help JD students meet their financial obligations. We monitor all JD student billing accounts during the year to identify and work with students who might be headed into financial trouble that could affect their registration status. 

Harvard University does not send paper bills to its students.  Every month, Student Receivables sends emails containing a link to a website where the current e-bill can be both viewed and paid. The e-bill is sent to the primary HLS email address; students have the option of adding other email addresses to the account as authorized user accounts.  

Students can setup multiple authorized user accounts with unique PIN access to allow others to access the e-bill system to both view and/or pay e-bills.  HLS Student Financial Services works closely with Harvard University’s centrally administered Student Receivables Office (SRO), and other appropriate offices, regarding billing matters, e-bill presentation and e-payments. The central SRO posts charges and credits, generates monthly e-bills, and collects e-payments.

Our goal is to help students be fully informed of their payment responsibilities and options.  We review student bills throughout the year with six financial clearance processes.  Each of these processes generally coincide with a particular bill month and course registration process.

During these times, representatives from our office will be in regular contact, via email, with all JD students with outstanding balances. Students will be given every opportunity to rectify the situation before any action is taken that may negatively affect their registration or graduation status. If you have any questions, feel free to contact us.

 

The 6 Financial Clearance Processes:

1. Back Balance - June to August E-Bills (2015-2016)

This process generally applies to returning students (rising 2Ls and 3Ls). However, entering students coming from another Harvard School, please note that you may not carry balances into HLS for expenses incurred at your former school.

For a balance to be considered a "back balance", either of the following must be true: 1) you have an outstanding balance from the previous academic year and/or 2) you have charges incurred during the summer months. For example, any outstanding balance from the 2013-2014 academic year left unpaid by June of 2014, combined with any charges incurred during the summer of 2014, would be considered your back balance. This includes Harvard Real Estate summer rent charges, but not 2014-2015 academic year charges.

Things to know about your back balance and HLS policy:

  • Students may not carry prior year and/or summer balances into the new academic year.
  • Students may not use the next academic year's financial aid credits to resolve their back balance.
  • Back balances may only be cleared by making a payment.
  • Back Balances must be cleared before any 2015-2016 financial aid (loans and grants) can be anticipated towards a student's termbill.
  • If a student does not clear each summer e-bill's balance by the due date listed on the bill, he or she will be blocked from all Registration processes, including the Add/Drop process.
  • If a student's back balance is not resolved nu the first day of classes, he or she will be assessed a $250 late payment fee.

The 3 e-bills created prior to the start of the 2015-2016 academic year are June, July, and August. The June bill will include any remaining charges from the 2013-2014 academic year and July rent if you are an HRES student. The July and August e-bills are the first two e-bills of the new academic year and typically include the Fall 2014 charges (tuition, health insurance, etc.). However, students living in Harvard Real Estate may also see additional summer rent charges on these e-bills, which must be paid as part of their back balance.

2. 1L Clearance Process - June to August E-bills (2015-2016)

This process applies to entering students (rising 1Ls).

"Financial clearance" is the process through which Student Financial Services ensures that incoming students have secured sufficient funding to cover all billed charges before the start of Fall term classes.

In order to obtain financial clearance, you must demonstrate that you have secured funding or made payment sufficient to cover all charges reflected on the July and August e-bills, which typically include HLS tuition, applicable health fees and applicable dormitory or Harvard Real Estate housing fees. You may obtain financial clearance for the Fall term through one of the following methods:

  1. Secure your financial aid and supplemental loans by completing Step 3 of our financial aid process. If you are covering your remaining outstanding e-bill balance with supplemental loans, be sure to apply for the entire loan amount that you will need for the academic year. We will apply half of your loan amount to the Fall term and half to the Spring.
  2. Make a payment in full for the semester's charges, or make a payment sufficient to cover the remaining balance due after your anticipated financial aid credits have been applied to the bill.
  3. Enroll in the Student Receivables Office's monthly payment plan and make a payment for the first installment.

To ensure that you will be able to participate in the fall registration process, you should take one of the above steps to obtain financial clearance as soon as possible after each e-bill is issued. 

3. Fall Registration - July to August E-bills (2015-2016)

This process generally applies to returning students (rising 2Ls and 3Ls).

"Financial clearance" is the process through which Student Financial Services ensures that incoming students have secured sufficient funding to cover all billed charges before the start of Fall term classes.

In order to obtain financial clearance, you must demonstrate that you have secured funding or made payment sufficient to cover all charges reflected on the July and August e-bills, which typically include HLS tuition, applicable health fees and applicable dormitory or Harvard Real Estate housing fees. You may obtain financial clearance for the Fall term through one of the following methods:

  1. Secure your financial aid and supplemental loans by completing Step 3 of our financial aid process. If you are covering your remaining outstanding e-bill balance with supplemental loans, be sure to apply for the entire loan amount that you will need for the academic year. We will apply half of your loan amount to the Fall term and half to the Spring.
  2. Make a payment in full for the semester's charges, or make a payment sufficient to cover the remaining balance due after your anticipated financial aid credits have been applied to the bill.
  3. Enroll in the Student Receivables Office's monthly payment plan and make a payment for the first installment.

Things to know about Fall Registration Financial Clearance:

  • Back balances must be cleared before any 2015-2016 financial aid (loan and grants) can be anticipated towards a student's termbill.
  • If a student does not clear each summer e-bill's balance by the due date listed on the bill, he or she will be blocked from all registration processes, including the Add/Drop and Wait List processes.
  • If a student does not obtain financial clearance by the first day of classes, he or she may be assessed a $250 late payment fee.
  • Students will be ineligible to receive their cash advance until they are financially cleared.

The July and August e-bills are the first two e-bills of the new academic year and typically include the Fall 2015 charges (tuition, health insurance, etc.). However, students living in Harvard Real Estate may also see additional summer rent charges on these e-bills, which must be paid as part of their back balance.

4. Spring Add/Drop - December E-bill (2014-2015)

This process generally applies to ALL students.

The Spring Add/Drop financial clearance process is tied to the December E-bill also known as the Spring Semester Tuition Bill.  The main items that are charged on your December e-bill include your Spring Semester tuition charges, Student Health Insurance, Mandatory Student Health fee along with any dorm or HRES charges.  

The due date for the December e-bill is January 5, 2015.  Keep in mind that our office is closed during the Winter Recess.  Because Winter Recess is university wide, we allow for processing delays associated with the holidays and will be extending the due date to Monday, January 12, 2015.

It is best for students to resolve their December e-bills as soon as they receive notice on December 3, 2014 before they leave for Winter Recess.  This allows for extra time for payment processing and ensures that student will neither incur a $250 late fee nor be placed on financial hold for any Spring Add/Drop Registration Processes.  

The total outstanding balance of the December e-bill has already taken into account all financial aid that a student has in place.  Although your financial aid may not have been disbursed to your e-bill we anticipate your credits to offset outstanding charges on your e-bill.  

5. Pre-Registration - March E-bill (2014-2015)

This process generally applies to 1Ls and 2Ls.

The Pre-Registration financial clearance process is tied to the March e-bill. Remaining up to date with financial obligations is a required condition to participate in the pre-registration processes for Clinical, Legal Profession, Multi-Section and General Course Selection process. Students who have not resolved their billing balances by the March e-bill due date of March 31, 2015 will be blocked from the fall course selection process.  

It is a goal of Student Financial Services to assist you in meeting your financial obligations. We try to incorporate financial clearance processes throughout the year so that a large balance is not carried over extended periods of time.  We do not want students to accrue large balances overtime and find themselves in a tough financial situation which could have been resolved easily if it was handled earlier.

The Pre-Registration financial clearance process also helps to remind students that their summer break is approaching and that all balances must be resolved prior to the start of the new academic year.  

6. Graduation Clearance - May to June E-bills (2014-2015)

This process is for the graduating class only (generally 3Ls).  

The Graduation financial clearance process is tied to the May e-bill, the last e-bill before Commencement.  It is Harvard policy that all billing balances must be paid in full in order to be financially cleared for graduation.  

All 3L's will be allowed to participate in graduation activities, however, those who do not have financial clearance for graduation will not receive their diploma and will have their commencement tickets withheld until they become current on their e-bill.

Student Financial Services, for this process, works with the Dean of Students office to ensure that financial clearance is obtained prior to Commencement.  

Last modified: December 19, 2014

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