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Step 4: Obtaining Financial Clearance for Fall Registration and Receiving Your Fall Cash Advance Check

This step addresses the first Harvard University monthly e-bill for which you will receive email notification in mid-July for financial clearance for fall registration and eligibility for a fall cash advance check. This page is designed to provide a basic understanding of these topics.

Understanding Billing at Harvard University

Harvard Law School's Student Financial Services Office awards financial aid, notifies the Student Receivables Office of anticipated financial aid credits, and ensures that students have financial clearance for fall registration, spring registration, pre-registration & graduation. The student billing & receivables functions are run by Harvard University's central Student Receivables Office, located on the 9th floor of the Smith Campus Center.

E-bills are generated on a monthly basis. However, charges such as tuition, University Health Services, Blue Cross/Blue Shield & dormitory room (if applicable) are billed half per semester on the July and December e-bills. Likewise, your total anticipated financial aid credits for the academic year are divided in half and offset the charges on each of those e-bills. Additional charges applied to the bill must be paid monthly by the student directly. The Student Receivables Office prefers students make their payments as e-payments, although checks and wires are acceptable. E-bills cannot be paid by credit card. For more information regarding e-payments and accepted methods of payments, please visit the E-bill section of our website.

Your 1st E-bill

In July, you will receive email notification from the Student Receivables Office via your official HLS email account that you can login to view your e-bill. Most students will receive two e-bills before fall registration (July & August). Students who are admitted after late June and students who transfer here from another law school may not be on this billing schedule, and should work with Student Financial Services directly to ensure their bills are resolved for fall registration.

You will need your Harvard University ID and PIN to gain access to the e-bill. All admitted students who have made their deposit will receive an e-mail from the HLS Admissions Office providing them with their new Harvard University ID. If you have already deposited and have not received your Harvard University ID, you will need to contact the HLS Admissions Office.The Harvard University ID will enable admitted students to create a Harvard University PIN. The PIN is a highly secure password that only the student will know. It is used to access several internal Harvard University web applications, one of which is the online student billing account system. All secured financial aid that appears on the "Accept Awards" tab of "My HLS Financial Aid" as of June 30 will be reflected as anticipated financial aid credits on the July e-bill. For the August e-bill, all financial aid you have secured by August 1 will appear on the e-bill. You should expect to see half of your total academic year charges and half of your total financial aid for the academic year on these e-bills.

If you do not resolve your July e-bill either by applying for a supplemental education loan or making an e-payment, you will still have the opportunity to resolve the August e-bill which is created early to mid -August. Ultimately, you need a zero balance in time for fall registration.

E-Bill Examples 

 Example 1Example 2Example 3
 Stafford Loans OnlyLoans up to BudgetGrant Recipient*
Total Financial Aid Package   
Stafford Loans$20,500.00$20,500.00 
Supplemental Loan $61,400.00$2,500.00
Mandatory Base Loan (total amount)  $44,300.00
Grant Amount  $35,100.00
Annualized Aid Amount$20,500.00$81,900.00$81,900.00
    
Anticipated Financial Aid Scenarios   
Loans$10,250.00$40,950.00$23,400.00
Grant$0.00$0.00$17,550.00
Total Anticipated Aid$10,250.00$40,950.00$40,950.00
    
Standard July E-Bill Charges   
Fall Tuition$27,425.00$27,425.00$27,425.00
UHS$496.00$496.00$469.00
Student Health Insurance$1,183.00$1,183.00$1,183.00
Total Charges$29,104.00$29,104.00$29,104.00
    

Fall Semester Result 

(Total Charges - Total Anticipated Aid)

$18,854.00 

Payment Due

$11,846.00 

Credit

 $11,846.00 

Credit

*Grant Amount is based on student having only the mandatory student contribution of $2500 with no parent contribution


Notes:

  • Bear in mind that these are general examples to give you an idea of how anticipated financial aid and your fall charges interact on the e-bill.
  • The anticipated aid numbers also do not account for any potential fees if you have Direct Stafford Loans or GradPLUS loans.
  • The student receiving Stafford loans only (Example 1) has not applied for any additional supplemental loan funding and will need to apply for more loans or make full payment in order to be financially cleared for fall registration.
  • The student receiving loans only (Example 2) has applied for a supplemental loan up-to-budget and is eligible for a fall cash advance check for living expenses.
  • The student receiving a grant (Example 3) is eligible for a fall cash advance check for living expenses and has elected to apply for a supplemental loan to bring them up to the set student budget of $81,900.
  • In all these examples housing/rent was not addressed. If you will be living off-campus in housing not affiliated with Harvard University, you should expect to utilize your own personal resources and/or cash advance check, if eligible, to pay off-campus rent. If you will be residing in a dormitory, your room will appear on your e-bill as a semester charge both on the July & December E-bills. If you will be residing in Harvard Real Estate Services' housing, your monthly rent will be billed to your student e-bill. You must pay your rent to your student bill each month when you receive your monthly e-bill notification.

Fall Registration

All students must be financially cleared in order to to participate in fall registration. This means that you need to ensure that your July and August e-bills are covered, either by anticipated financial aid credits, a payment, or a combination of both. The following will occur if satisfactory payment arrangements are not made with Student Financial Services prior to Fall Registration:

  • You will not be able to participate in Fall Registration or the Course Add/Drop process.
  • You will not be eligible to receive a cash advance/refund check (if applicable).
  • A late fee of $250 will also be assessed and posted to your billing account.

Fall Cash Advance/Refund Checks

If your anticipated financial aid credits exceed the total of your e-bill charges, you will be eligible for a fall cash advance check that can be used for living expenses. Eligible students will receive their cash advance checks around fall registration. Students who are eligible for a cash advance check should budget those funds for living expenses, including rent, for the entire fall semester. Spring cash advance checks will be mailed to local addresses in late December (if anticipated financial aid credits are greater than e-bill charges). For more information see the Cash Disbursements section.

Last modified: September 22, 2014

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