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Emails to Entering Students - Summer 2014

This page includes the text of all general notices sent by Student Financial Services to entering 1L students over the summer of 2014 and leading up to Fall Registration and Orientation.

Email #1: Step 3 Begins

Date: June 6, 2014

Sent To: Entering 1L Students receiving financial aid 

Greetings from the HLS Student Financial Services Office!

We hope your summer has gotten off to a good start. As we gear up for the 2014-2015 academic year, we are now ready for you to begin Step 3 of the financial aid  process – “Understand and Apply for Your Loans.”

To begin this process, watch this video: http://www.law.harvard.edu/media/d/2014/06/03/sfs.mp4

After you review the video, proceed to Step 3 on our website

As always, we are here to help you and answer any questions.

Best wishes for a wonderful summer.

Email #2: Step 4 Begins

Date: June 23, 2014

Sent To: All Entering 1L Students

REMINDER – Be sure to read the following and take action before July 9, 2014.

Key Items in this email:
• Take action on your ID number and PIN before July 9, 2014
• Make sure you have a Harvard University ID number
• Create/Obtain a Harvard University PIN (different than the My HLS Financial Aid PIN)
• Health Insurance Waiver deadline is July 31, 2014

Greetings from HLS Student Financial Services. In addition to the awarding and administering of financial aid to all interested and eligible students, HLS Student Financial Services is charged with the responsibility of monitoring student online billing accounts for all HLS students (regardless of whether or not a student is receiving financial aid).  We are responsible for holding students accountable to their financial obligations to Harvard University and, as such, we have the following important billing information to bring to your attention.

Hopefully by now you have received an email from the HLS Admissions Office providing you with your Harvard University ID Number. (If not, you should send an email to 1l2b@law.harvard.edu to find out why you have not received your Harvard ID). With your Harvard ID in hand, we would like to direct you to Step 4 on our website. This page gives an introduction to the Harvard billing system and while labeled Step 4 of the HLS Financial Aid Application Process, it is relevant for all HLS students – even those not applying for financial aid.

The first and most critical thing that you need to do at this time is follow the links on this web page to obtain a Harvard University PIN. Once you complete the PIN registration process using your Harvard ID, a University PIN will be generated and automatically emailed to your official HLS email account. The combination of your Harvard ID and University PIN will allow you access to your billing account on Harvard University’s Central Student Billing System in July once your account is set up for the 2014-15 academic year. Harvard does not send paper bills to students. Instead, you will receive monthly emails to your official HLS email account asking you to login and view your E-bill online. All students must satisfy their fall 2014 billed expenses either by payment or by securing sufficient financial aid in order to gain financial clearance for fall registration. This is why it is critical that you create your University PIN prior to the July E-bill, which is the first E-bill for 2014-2015. You should receive email notification of the July E-bill on July 9th and you must secure sufficient financial aid or pay this bill in full by August 1, 2014.

After you obtain your PIN be sure to read over all of the information provided throughout Step 4. There you will find answers to most of the common questions students have about Harvard’s Billing System and about the process for obtaining financial clearance for 2014 Fall Registration.

In addition to tuition, all students must pay a University Health Services Fee of $992/year or $461/semester. This fee is mandatory and cannot be waived except in very limited cases, as described at the bottom of this page on the HUHS website. However, you do have the option of waiving the Student Health Insurance Plan which $2366/year or $1183/semester if you have comparable coverage under another insurance plan. You can determine whether you have enough health insurance coverage to qualify for waiver of the Student Health Insurance Plan on the Harvard University Student Health Program web site (http://hushp.harvard.edu/waive).  If your health insurance qualifies for the waiver, you can complete the waiver form online. Note that the deadlines for waiving this fee are July 31 for the Fall term and January 31 for the Spring term.

As always, please feel free to contact us if you need more personalized assistance. Thank you for your attention to this important information. Enjoy the remainder of your summer!

Email #3: Financial Aid and Billing - Action Items

Date: July 9, 2014

Sent to: All Entering Students

Below is information regarding several important processes that will take place over the next few weeks:

1. Understanding Your Student eBill
2. Cash Advance on credits in excess of your eBill charges
3. Direct Deposit of your Cash Advance
4. Option of applying for an additional loan for the purpose of purchasing a computer.

1. Today you will receive your first student eBill.  Watch this helpful video: http://www.law.harvard.edu/media/d/2014/06/30/sfs.mp4  to help you login and understand your first eBill and to learn more about important deadlines.

2. The Cash Advance process is one by which you automatically receive an eCheck for the credits that exceed your eBill charges.  As an entering student you can expect to receive two separate Cash Advances to your U.S. bank account

a) eCheck #1 - Our office will release the fall portion of the $625 "Books and Supplies" student budget allowance (so that students can order books online if desired) on August 18 if all of the following are true:

  • You have financial aid credits that exceed your eBill charges of $625 or greater.
  • You have signed up for Direct Deposit through your eBill by August 15, 2014 (see #3 of this email)

b) eCheck #2 - Any remaining credit on your account will be released August 29 if all of the following are true:

  • You have financial aid credits that exceed your eBill charges
  • You have signed up for Direct Deposit through your eBill by August 15, 2014 (see #3 of this email)
  • You have applied for all of your loans (including the required base loan for HLS grant recipients) by August 1, 2014
  • You have completed the registration process by August 26, 2014 and have been cleared by the HLS Admissions Office

For more detailed information on the Cash Advance process please go to http://www.law.harvard.edu/current/sfs/billing/cashdisb/

3. GO GREEN and GET GREEN!! Direct deposit is available for the delivery of your Fall Cash Advance. It's the fastest way to get the credit from your eBill to your U.S. bank account. It's easy to sign up and the most secure way to receive your credit. The enrollment process for direct deposit is now available by logging into your student eBill at http://isites.harvard.edu/icb/icb.do?keyword=k69147 and choosing Direct Deposit from the left menu. Please note, you need to have a U.S. bank account, not necessarily a local bank account. We recommend setting up direct deposit with whatever bank you currently have an account.  Once you are settled in the Cambridge area you can decide if you want to use a local bank or not. Changing your enrollment on line is simple and always an option.

4. Each student is eligible for a one-time LIPP-eligible budget increase of up to $2,000 to purchase a computer and related accessories. You must apply for an additional supplemental loan to cover this cost and submit specific documentation regarding the purchase. All purchases must be made in your name. Someone else cannot purchase the computer system for you. Any computer purchased prior to July 1st of the summer before you enter HLS cannot be considered an "education-related" expense, therefore, we cannot help you finance it.  For more detailed information and submission deadlines dates go to http://www.law.harvard.edu/current/sfs/policy/computer.html.


I encourage you to use the links to sign up for direct deposit today and make sure you meet all of the qualifications for the Cash Advances as soon as possible.  All of us here hope you continue to have a great summer and we look forward to seeing you in the weeks ahead.

Last modified: July 17, 2014

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